Project Administrator

Sydney, AUS

RWDI is a global climate and performance engineering consulting firm that helps its clients redefine what’s possible by overcoming design and operational challenges, while minimizing environmental, user, and resource impact. With deep technical expertise across a broad range of services, we drive success on ambitious building, industry, and infrastructure projects.

We are a values-based organization, which means everything we do relates back to our three core values: innovation, integrity, and integration. So, when we look for new people to join our team, alignment to these values is a vital piece of our people puzzle. Here’s what this looks like:

• You push the boundaries of what’s possible.
• People know they can rely on you to follow through on your commitments.
• You believe that when a group of people come together, they can achieve more than any one person could alone.

If this sounds like you and you’re ready to join an award-winning organization and work alongside renowned technical and exceptionally innovative colleagues, RWDI is the place for you.

RWDI is looking for a Project Administrator in our Sydney office. We seek an organized and enthusiastic person to join our team. You will help support a small team of Project Managers by managing the administration of enquiries, assisting with the preparation of proposals, keeping our project accounting system up to date, analyzing financial data and ensuring that client follow up takes place. 

The successful applicant is likely to be a confident, self-motivated individual who can work well in a team. Communications skills will also be important both within the team and with external clients.

The role includes but is not limited to the following within the assigned region: 

• Administration Duties

Perform a variety of project administration duties, including project scheduling, project tracking, project invoicing, and project financial reports.

Assisting with the preparation of tender documents

Maintains the project/resource schedule in company approved software

Ensuring that Quality Assurances are completed, recorded, and meet company standards and project scope

Format and proofread memoranda, reports, letters, etc. using word processing and spreadsheet applications

• Project Delivery Support

Assists the Project Managers in defining the project plan, activities, milestones, and resource requirements

Tracks scope changes and approved change orders, and communicates them to the Project Managers, project team, and the client as required

Initiates and approves project invoicing according to contract terms

Provides administrative support to the Project Managers and project technical team as required 

Completes the project closeout process, project archiving, and marketing information

• Client Support

Prepares and provides clients status reports of project milestones and adjustments to schedules

Actively involved in recovering receivables

Meet and exceed client expectations and project milestones

Strong consideration given to candidates with the following qualifications/experience:

• Candidates with relevant qualifications and industry experience will be considered.
• Experience within the Industry and Infrastructure sectors in Australia
• Organizational capabilities
• Demonstrated ability to start up and turnaround situations
• An enthusiastic drive to turn client needs into opportunities and be proactive
• Ability to deliver on commitments and exceed client expectations
• Experience in developing and maintaining excellent working relationships with stakeholders
• Proven ability to successfully meet milestones and control costs
• Desire and ability to work in and contribute to project teams
• A passion to work collaboratively in a face-paced team environment 
• Ability to work in a fast-paced environment where it is necessary to prioritize and manage multiple ongoing activities. 
• Ability to work flexible hours to meet tight deadlines and accommodate clients and colleagues in varying time zones. 
• Experience with Microsoft Office 365 applications, specifically Teams, PowerPoint, SharePoint, and Excel.

(If you possess 80% of the qualifications listed, please apply since you may have additional skills that would align well with this role)

Reports To: Leader – Project Delivery

What We Offer:

• An opportunity to redefine possible.
• Work with a “Top Employer” 
• Salary range: Annual salary range of $70,000 – $85,000 AUD
• Proactive and ongoing training, education, and learning opportunities
• Health and Wellbeing allowance
• An abundance of career paths and opportunities to advance.

please take note that this role is not providing a sponsorship to work.

If you’re interested in learning more about our company culture, please visit our LinkedIn Life Page.

Thank you in advance for your application. Only candidates selected for an interview will be contacted. 

RWDI endorses and practices the principles of equal opportunity employment. We are committed to diversity and inclusion.